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Finance · Automation · Standard package

Purchase orders & vendor mgmt

Requisition-to-PO automation with vendor master, approval routing, budget checks and delivery tracking.

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A guided session with our team.

Video demo coming soon
✓Request
✓Approve
3PO
4Receive
Illustrative preview · sample data

How it works

  1. 1Vendor master configured (payment terms + preferred flags)
  2. 2AI suggests vendor + price from history
  3. 3PO issued to vendor; handoff to AP for GRN + invoice matching

What you receive

  • Vendor master with payment terms + preferred-supplier flags
  • PO PDF issued with full approval audit trail
  • Open-PO register with delivery status
  • Monthly spend-by-category + vendor-performance dashboard
Tools and connections

Works around the tools you already use

7 tools listed for this solution
Your tools
  • Tally
  • SAP
  • Zoho Books
  • Slack
  • Microsoft Teams
  • Gmail
  • Vendor portals
How they connect
  • Direct connection, where the tool allows it
  • Regular import or export of files
  • Assisted workflow your team runs

The method for each tool is confirmed during scoping. Logos don’t imply a partnership or a ready-made connector.

Full workflow · 5 steps
  1. 01Vendor master configured (payment terms + preferred flags)
  2. 02Employee raises requisition via Slack / Teams / web
  3. 03AI suggests vendor + price from history
  4. 04Approval routed by value / budget with spending-limit enforcement
  5. 05PO issued to vendor; handoff to AP for GRN + invoice matching
Everything included · 5 deliverables
  • Vendor master with payment terms + preferred-supplier flags
  • PO PDF issued with full approval audit trail
  • Open-PO register with delivery status
  • Monthly spend-by-category + vendor-performance dashboard
  • Quarterly top-vendor negotiation recommendations
What we’ll need from you
  • Vendor master configured (payment terms + preferred flags)
  • Access to the relevant tools and a sample of real data
  • A named owner on your team to review outputs
Human review

Your team reviews outputs before they are used, filed or sent. Exceptions are flagged for a person to decide.

Delivery and support
Package
Standard · price shared on enquiry
Tentative build time
3–4 weeks, confirmed after your demo
Maintenance & support
Email + WhatsApp within 4h, in your SUITE AI Workspace
Billing
One-time build fee plus monthly maintenance in your SUITE AI Workspace
Availability
Built and scoped for each business — not an off-the-shelf product.

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